Everyday finance
Sales and bank reconciliation, invoice checks against inventory records and supplier statements, scheduled payment runs and supplier queries.
Explore supplier payments ↗YOUR OUTSOURCED HOSPITALITY FINANCE DEPARTMENT
Your restaurant.
Our finance team.
Bookkeeping, supplier payments, payroll and reporting — one connected finance function for your restaurant or group. See what we handle and what stays with you.
For independent venues and growing restaurant groups.
THE RESTAURANT → THE NUMBERS01 / 06
↓ Sales · People · Purchases ↓
EVERYDAY ACTIVITY. CONNECTED.From busy to in control.
✓Choose an area above to explore the work behind it.
Sales reconciled→Costs understood→People paid→Cash planned→Decisions informed
THE FINANCE OVERVIEW
From a busy service
to a clear picture.
See what we check, what we prepare and where your team stays in control.
2 min 13 sec · Narrated · English captions available.
Press play when you’re ready. Sound is your choice.
Read the video transcript
A busy restaurant creates more than great food. Every sale, delivery and shift creates a piece of the financial picture.
But those pieces can end up scattered. Sales don't match settlements. Supplier credits go missing. Payroll inputs arrive late.
Hospitality Accountants brings the work together. We reconcile sales and bank records, organise invoices, and track the differences.
Supplier payments can be a real mess. Payments are made from statements every now and then, while invoices are still missing. Wrong payments, overpayments and duplicate payments can go unnoticed.
And processing each supplier payment individually takes time away from running your restaurant. We replace that patchwork with one controlled process.
We thoroughly check every invoice against your inventory system and the supplier statement. Missing invoices, credits and discrepancies are resolved before payments are scheduled for the agreed run.
Then you approve the prepared supplier payment run in under a minute, however many suppliers are included. We do the preparation. Your authorised team stays in control.
Our clients don't have to deal with supplier chasers. We handle supplier queries directly, keeping payments organised and helping you maintain strong supplier relationships.
For payroll, you send us the data. We process the payroll and send it to you for approval. Once approved, we set up the payment. You approve it in seconds.
We send payslips and staff documents directly to your team. Staff can also access their documents through their own designated online portal. Less administration for you, and everything in one place for them.
Then we turn the records into management reports. Understand margins, labour costs and cash commitments, across one venue or several.
We agree the scope, systems and deadlines before starting. Your restaurant. Our finance team. Tell us where you need support.
Visual description: The animation follows restaurant activity into checked records. It shows missing invoices, wrong and duplicate supplier payments, inventory and statement checks, an agreed payment run and customer approval. Payroll follows data submission, processing, payroll approval, payment authorisation, direct staff documents and each staff member’s portal. Reporting and agreed responsibilities complete the journey. The under-a-minute claim refers to approving the prepared supplier run; checks happen beforehand.
01 / FOLLOW THE MONEY
Your restaurant has a rhythm.
Your finance should too.
Choose a stage to see what happens, where it gets difficult and how we help.
See a supplier payment run, step by step.
Try the payment demonstration →Find the missing invoice. Catch the duplicate. Review one prepared run.
An example operating rhythm. Timing, responsibilities and system access are agreed for your business.
02 / START WITH YOUR DAY
What’s keeping you
away from the floor?
03 / SEE THE WHOLE PICTURE
Three venues.
One place to look.
Explore a sample weekly view. Change the venue to see where a conversation needs to happen.
The weekly picture
Illustrative data · fictional venues · week ending 4 October 2026
Sales by venue
Weekly net sales · illustrative £
What do these numbers mean?
Net sales exclude VAT. Gross profit is net sales less the cost of food and drink sold. Labour includes the example’s total staffing cost. These figures show a reporting concept, not accounting advice, a live product or client results.
04 / ONE CONNECTED FUNCTION
What our finance team
handles for you.
People & compliance
Payroll processing, approval and payment setup, direct staff documents and portal access. VAT, year-end accounts and tronc support within the agreed scope.
Explore payroll & staff support ↗Reporting & oversight
Management accounts, venue comparisons, cash-flow forecasts and regular financial conversations.
How scope & fees work →You stay in control.
We agree the scope, reporting calendar and approval process before starting. Your team approves payments and supplies operational inputs; we organise, check and report within the agreed remit.
05 / TRUST STARTS WITH CLARITY
Know who does what.
Before we start.
Choosing a finance partner deserves a proper conversation. Ask us about the team, the systems we work with and the checks behind your numbers.
How we work together →01
A scope you can readDefined deliverables, responsibilities and fees.
02
An approval trail you can followClear checks and ownership for payment runs.
03
A reporting rhythm you can useAgree what you need to see, and when.
LET’S MAKE YOUR FINANCE FUNCTION MAKE SENSE
Tell us where it gets complicated.
We’ll start there.
Discuss your venues, current systems and the work you want help with. We’ll agree the next step together.
A short enquiry starts the conversation. We’ll discuss your needs before preparing a proposal.