YOUR OUTSOURCED HOSPITALITY FINANCE DEPARTMENT
Bookkeeping, supplier payments, payroll and reporting — one connected finance function for your restaurant or group. See what we handle and what stays with you.
For independent venues and growing restaurant groups.
The invoice exceeds the delivery record. We resolve the difference before the payment run.
Explore supplier checksTHE FINANCE OVERVIEW
See what we check, what we prepare and where your team stays in control.
2 min 13 sec · Narrated · English captions available.
Press play when you’re ready. Sound is your choice.
A busy restaurant creates more than great food. Every sale, delivery and shift creates a piece of the financial picture.
But those pieces can end up scattered. Sales don't match settlements. Supplier credits go missing. Payroll inputs arrive late.
Hospitality Accountants brings the work together. We reconcile sales and bank records, organise invoices, and track the differences.
Supplier payments can be a real mess. Payments are made from statements every now and then, while invoices are still missing. Wrong payments, overpayments and duplicate payments can go unnoticed.
And processing each supplier payment individually takes time away from running your restaurant. We replace that patchwork with one controlled process.
We thoroughly check every invoice against your inventory system and the supplier statement. Missing invoices, credits and discrepancies are resolved before payments are scheduled for the agreed run.
Then you approve the prepared supplier payment run in under a minute, however many suppliers are included. We do the preparation. Your authorised team stays in control.
Our clients don't have to deal with supplier chasers. We handle supplier queries directly, keeping payments organised and helping you maintain strong supplier relationships.
For payroll, you send us the data. We process the payroll and send it to you for approval. Once approved, we set up the payment. You approve it in seconds.
We send payslips and staff documents directly to your team. Staff can also access their documents through their own designated online portal. Less administration for you, and everything in one place for them.
Then we turn the records into management reports. Understand margins, labour costs and cash commitments, across one venue or several.
We agree the scope, systems and deadlines before starting. Your restaurant. Our finance team. Tell us where you need support.
Visual description: The animation follows restaurant activity into checked records. It shows missing invoices, wrong and duplicate supplier payments, inventory and statement checks, an agreed payment run and customer approval. Payroll follows data submission, processing, payroll approval, payment authorisation, direct staff documents and each staff member’s portal. Reporting and agreed responsibilities complete the journey. The under-a-minute claim refers to approving the prepared supplier run; checks happen beforehand.
01 / FOLLOW THE MONEY
The same restaurant. Six connected moments.
Try the checks behind the numbers, and see where your team stays in control.
Sales, a supplier delivery and a payroll cycle — followed through together.
Find a missing invoice. Catch a duplicate. Review one prepared run.
Fictional figures, for illustration only. These checks are part of a wider finance process; timing, responsibilities and system access are agreed for your business.
02 / START WITH YOUR DAY
Start with the pressure you recognise.
See what we would check, what we can take on, and where you stay in control.
Choose a challenge to explore the support behind it.
Built around your restaurant, team and existing systems. We agree responsibilities, access and scope before the work begins.
03 / SEE THE WHOLE PICTURE
Explore a fictional weekly report. Choose a view, then a measure to see what moved and what we would check next.
Choose gross margin, labour or cash to explore the next checks.
A movement starts a question. Trading mix, timing and consistent definitions matter. The numbers alone do not establish a cause.
Like-for-like weeks: the same fictional venues and definitions are used in both seven-day periods. This is sample data, not client results or a live reporting product.
Gross margin: net food and drink sales less the cost of food and drink sold, divided by net sales. Cost of sales reflects stock movements, not just purchases. Gross profit is before labour and other overheads; it is not net profit.
Labour / sales: the example’s total staffing cost, including employer costs, divided by net sales. Group percentages are calculated from the combined amounts, not an average of venue percentages.
Cash: a bank-balance snapshot. Listed supplier, payroll and VAT payments are illustrative commitments for the next seven days. The comparison excludes new receipts and other commitments; it is not a complete forecast or free cash.
Actual reporting definitions, timing, records and responsibilities would be agreed for your business.
04 / ONE CONNECTED FUNCTION
Choose the support your restaurant needs. We agree the deliverables, calendar and responsibilities before we start.
Explore detailed servicesDaily / weekly · agreed payment cycle
Confirm deliveries and disputed items, then approve and authorise payments.
Payroll cycle · agreed filing timetable
Confirm staff inputs, approve payroll and review returns and accounts. You authorise payments.
Weekly / monthly · agreed reviews
Provide stock and trading context, share your plans and make the commercial decisions.
We organise, check, prepare and report within the agreed remit. Your team retains approval and payment authority.
A service overview, not a fixed package. Timing, systems access, filing responsibilities and fees are agreed for your business.
05 / TRUST STARTS WITH CLARITY
Choosing a finance partner deserves a proper conversation. Ask us about the team, the systems we work with and the checks behind your numbers.
How we work together →A scope you can readDefined deliverables, responsibilities and fees.
An approval trail you can followClear checks and ownership for payment runs.
A reporting rhythm you can useAgree what you need to see, and when.
LET’S MAKE YOUR FINANCE FUNCTION MAKE SENSE
Discuss your venues, current systems and the work you want help with. We’ll agree the next step together.
A short enquiry starts the conversation. We’ll discuss your needs before preparing a proposal.